Recruitment Description/ Key Accountabilities

KEY AREAS OF ACCOUNTABILITY:

Procurement

• Receive procurement requests from different departments and follow procurement threshold for each request with a view of ensuring cost effectiveness, timely procurement, and quality of goods/ services are upheld.

• Responsible for compliant ProSave sourcing processes undertaking.

• Train suppliers in the requirement of ProSave sourcing / bid submission for complete system utilization.

• Advise the program on requisition raising through ProSave and provide technical support where needed.

• Review the procurement requisitions in ProSave against the data in the procurement plans to check and advise the budget holders on variations between submitted requests in ProSave and the procurement plan data.

• Ensure procurement procedures are carried out in line with Save the Children policy and the Minimum Standards of procurement. & donor specific procurement policies, guidelines and specific requirements are strictly met.

• Ensure all department requests for each month is consolidated and delivered as per the required delivery timeline providing regular updates, coordination, and communication.

• Ensure timely sharing of solicitation documents with the suppliers and do efficient follow-up for timely bid return.

• Timely organization of bid opening and ensure to finalize minutes of the bid committee.

• consensus on time.

• Ensure to meeting supply chain reporting requirement on monthly basis on 1st of every month

• Preparing BI-weekly requisition status tracker from ProSave and share with all relevant budget holders and requesters to update them on their procurement.

• Responsible for supplier mapping and quarterly market price update to ensure market dynamic is met.

• Responsible for contract management and supplier performance reviews for managerial decision making.

• Support in the set up and review of invitation to tenders and review of framework agreements and contract status.

• Responsible for ProSave data management and advise on contract status for management decision making.

• Continuous work towards improvement of procurement compliance while ensuring value for money achievement.

• Undertake any other assignment as delegated or assigned to my the immediate line manager.

COMPETENCIES FOR THIS ROLE

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds themselves accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit in line with fleet policies and procedures, providing the necessary development to improve.

Ambition:

• sets challenging goals for themselves and their team, takes responsibility for their own personal development and encourages the team to do the same

• engages and motivates others

• future orientated, thinks broadly and on a regional scale.

Collaboration:

• builds and maintains effective relationships, with their team and external stakeholdres.

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions within the Fleet policies and processes

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS

• Bachelor of Business administration/ supply chain management/ CIPS

EXPERIENCE AND SKILLS

Essential:

• Previous experience of managing a similar work.
• Minimum 2 years proven work experience in pr ocurement within a busy working environment such as UN/ INGOs
• Speak and write Portuguese fluently and basic knowledge of English.
• Good computer and writing skills, and knowledge of packages (Excel, Word, PowerPoint, Email, Internet and other software).
• Capacity in Management and interaction with suppliers.
• Ability to work independently and as part of a team.
• Proven organizational skills including skills to plan, set priorities and ensure work is carried out in line with established requirements and targets.
• Be a self-motivated and humble individual in dealing with suppliers, colleagues and other people who come into contact with SCI.
• Act ethically in the exercise of the function
• High sense of responsibility and dedication to the task
• High sense of discretion in dealing with confidential information
• Able to work under pressure and available to work whenever necessary outside normal office hours and ability to manage many tasks
• Ability to solve problems, with a lot of initiative and innovation.
• Attentive to detail and excellent at calculations.
• Commitment to and understanding of Save the Children’s goals, values and principles, including rights-based approaches.

  Desirable

   

• Knowledge of procurement/purchasing, warehouse, and administration techniques.

• Experience in having worked in emergency response.

• Formal management training

Additional job responsibilities

• Exercise good judgment and decision making

• Any other roles as may be assigned by line manager

Equal Opportunities

• The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

• We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

• The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.