Vacancy
Job Description
Job Title: Procurement Specialist
Location City / Town: Maputo
More on Maputo
FOR VARIOUS CONSULTANT VACANCIES
Short Description/ Purpose of Job
Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, program, and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The position is located in the FAO Representation in Mozambique.
Reporting Lines
Under the supervision of the FAO Representative in Mozambique and the technical guidance of the International Procurement Specialist, the incumbent shall maintain a wide range of contact with managers, staff, and suppliers inside and outside the Organization, ensuring the quality and consistency of procurement support services and the compliance with relevant policies and procedures.
Technical Focus
Support Carry out and coordination of day-to-day procurement operations, including specialized and complex processes and functions, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices.
Recruitment Description/ Key Accountabilities
Tasks and Responsibilities
• Review and analyze procurement requests for goods and services for completeness and conformity with established FAO rules, procedures and practice to ensure efficient procurement;
• Carry out procurement processes and ensure procurement actions are completed in a timely manner in accordance with the relevant rules and procedures;
• Perform operational functions relating to the procurement process, including the preparation of tender documents, issuance of tenders, evaluation of bids, follow-up with suppliers and drafting of contracts/amendment/renewals to contracts;
• Provide secretariat support to the Tender Opening Panel and Local Procurement Committee as appropriate;
• Prepare submissions to the Local Procurement Committee (LPC) and the Headquarters Procurement Committee
(HQPC);
• Advise requisitioning units and recipient entities on the full range of procurement issues, providing support and guidance at all stages of the procurement cycle;
• Ensure the annual procurement plan is prepared and updated quarterly;
• Prepare, review, analyze and share procurement monitoring reports weekly;
• Maintain a proper filing and easily retrievable system for Purchase Orders and Contracts issued for the procurement of goods and services, keep track of any contractual agreements and informs users (as appropriate) of contractual rights and obligations;
• Provide Quality Assurance of Letters of Agreement;
• Perform any other duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• A degree in procurement, supply chain management, public/business administration or any other relevant field;
• Five years of relevant experience in procurement, with leadership and supervision responsibilities.
• Working knowledge of English (Level C).
• National of Mozambique
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
Technical/Functional Skills
• Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization.
• Professional certification in supply chain such as Chartered Institute of Purchasing and Supply certification (CIPS Level 3) or equivalent is desirable.
• Thorough knowledge of ERP Procurement systems.
• Ability to work under pressure and in challenging environment.
• Excellent planning and organizational skills, self-motivated and efficient, with willingness to pay attention to details.
• Previous experience working on international donor projects is highly preferred.
• Working knowledge of MS office and relevant IT tools and software.
• Excellent communication, networking, written and presentation skills.
• Good Knowledge of the United Nations system is highly preferred.
Date Posted: 18/08/2023
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