Recruitment Description/ Key Accountabilities

Qualifications and Skills

Procurement and Administration

Sourcing and procuring goods, works and services in accordance with good procurement practices and establishes procedures and guidelines in accordance with TechnoServe policies and procedures
Collaborating with user projects and staff to prepare a consolidated procurement plan to ensure the timely supply of goods and services
Preparing requisition documents, raising Purchase Orders, and enquiries for goods, works and services in connection with user projects and carrying out the appropriate tendering process. This includes negotiating prices, delivery and after-sales services with vendors;
Preparing tender evaluation reports, contracts and other related procurement documentation
Maintaining supplier/vendor contracts and contact lists from the approved shortlist, ensuring that they fulfil the minimum requirements to be on the supplier list. This also involves carrying out site visits to monitor and evaluate the supplier/vendor
Maintaining sound procurement records/documentation and preparing procurement status reports, including dispatching orders to ensure timely delivery and processing of payments.
Assisting in the clearance of consignments from customs or any other government agency in collaboration with the appropriate personnel in Mozambique and the regional office;
Ensure that materials and services supplied meet established standards, research the markets for the latest trends in pricing, availability, delivery and quality, and ensure that applicable policies, practices and procedures are understood and adhered to by suppliers.
Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.

Qualifications:

Bachelor’s degree in Procurement Management, Administration, Accounting, Finance Economics or related field with a minimum of 3 years’ experience in the Human Resources & Administration sector, and/or Master’s degree with 1 year’s experience in Procurement Management, Administration, Accounting, Finance Economics or similar;
Knowledge of best practices in procurement and administration
Ability to manage multiple tasks simultaneously
Good knowledge of Excel, Access and PowerPoint required
Good management skills
Excellent verbal, analytical, organisational and written skills
Knowledge of key donor compliance requirements (USAID) a plus