Recruitment Description/ Key Accountabilities

Qualifications and Skills

The opportunity

• Support the direct line manager in providing regular feedback to program managers regarding the status of their purchase requisitions on bi-weekly basis
• Organize and prioritize purchases according to the nature of the request (urgent, small items, international purchases, services, etc) in accordance with procurement plans.
• Support the direct line manager in ensuring that procurement staff at the PAs coordinate with departments/projects to ensure that the technical specifications and other details (including funding sources, delivery locations, etc) are included in requests before processing them through SAP
• Receive and manage procurement requisitions in SAP and act on all outstanding issues.
• Follow up on VAT and Duty exemption applications have been submitted for purchases where applicable. Follow up all applications to ensure timeliness
• Periodically extract report P2P reports from SAP and report on the discrepancies where necessary as well as ensuring cleansing of data
• Research and ensure that the vendor base is broadened as necessary and opportunities for discounts are followed up,
• Prepare and maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the direct line manager on the actions to be undertaken in a timely manner.
• Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted
• Prepare and conduct inventory of assets in the CO including recommendations for the disposal
• Track and follow up with the Vodacom on communication renewal contracts, allocate mobile phones and keep an up to date list of custodians

Click here to access the full Job Description: Supply Chain Coordinator


About You

• Bachelor’s degree in Procurement and Supply Chain Management, Business Administration or relevant training in Logistics procedures and systems.
• CIPS accreditation
• Minimum (4) years of progressive NGO experience in procurement, contract management, administration or related area.
• Experience in the procurement modules of any ERP.
• Experience on VAT exemptions procedures and Knowledge of Mozambican Government procurement requirements.
• Strong negotiation and networking skills.
• Presentational skills and problem-solving prowess in a complex work environment is critical.
• Willingness to learn and ability to work in a collaborative and inclusive manner.
• Capability to coordinate and cooperate within interdisciplinary teams
• Fluency in Portuguese and English
• Knowledge of SAP

Location: Maputo
Type of Role: Full time – Permanent
Reports to: Supply Chain Manager
Grade: 14, (Pay range 1.449.114,84 a 1.630.254,12MT annual gross) Plan reserves the right to pay according to internal procedures.
Closing Date: 12 July, 2024