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Job Description

Job Title: Supply Chain Assistant – Asset Management

Location City / Town: Pemba

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Short Description/ Purpose of Job

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.

Recruitment Description/ Key Accountabilities

Qualifications and Skills

Responsibilities

  1. Participate in the receipt and acceptance of asset items upon purchase and/or staff separation for completion of administrative formalities such as asset assessment, asset tagging, asset assignment, asset transfer etc. and recording these actions in the IOM Asset Accounting System
  2. Perform the bi-annual physical assets verification of IOM and beneficiary assets for management and statutory reporting.
  3. Assist in the maintenance of the office’s asset register, both online and offline, ensuring its accuracy and completeness for asset reporting purposes whilst maintaining and effective filing system.
  4. Ensure the integrity and operational capacity of asset items for the office by coordinating with respective program/administrative/technical teams on the utility and proper functioning of the asset items
  5. Coordinate with program/warehouse teams on the timely donation of beneficiary asset items evidenced by asset retirement actions in the ERP and regular reports on beneficiary assets shared with program teams
  6. Support the Supply Chain Officer in coordinating with CAS-Asset Accounting on the reclassification, disposal of asset items including other issues requiring their support
  7. Serve as a secretariat for the Asset Disposal Committee and interlocuter between the mission and relevant HQ units
  8. Contribute to the continuous development of the Standard Operating Procedures on Asset Management and providing training to respective units/personnel.
  9. Perform such other related duties as may be assigned

Qualifications

Education
  • Secondary school certificate with at least four (4) years’ relevant experience in asset and/or inventory management
  • Diploma in Business Administration/Business Management/Stock Management with at least three (3) years’ relevant experience
  • Degree in Business Administration/Business Management/Stock Management with at least two (2) years’ relevant experience
Accredited Universities are those listed in the UNESCO World Higher Education Database.
 
Experience
  • Previous experience in finance and accounting, auditing, supply chain and office administration. 
  • Previous experience working with ERP Systems within an international organization
Skills
  • In-depth knowledge of asset management practices
  • Ability to prepare reports and analysis to aid interpretation of source information and data.
  • High level of computer literacy is required, good knowledge of MS-Office, specifically Microsoft Excel 
  • Knowledge in SAP/Oracle will be advantageous
Languages
  • For this position, fluency in English is required (oral and written).
  • Working knowledge of Portuguese is desirable
IOM’s official languages are English, French and Spanish.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
 
Required Competencies
 
IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.
 
Values – all IOM staff members must abide by and demonstrate these three values:
  • Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators (Level 1)
  • Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators (Level 1) (applicable only if position is with direct reports)
  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.
Notes
  1. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
  2. This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
  3. This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
  4. Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
  5. IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
  6. IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Date Posted: 05/09/2024

Category: Private Sector

Type: Full-Time

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