Recruitment Description/ Key Accountabilities

Qualifications and Skills

Duties and Responsibilities

1.  Provide reliable and secure driving services.

• Drive office vehicles for the transport of UN Women Country Programme team, other high-ranking officials, visitors, UN Women programme and operations staff, and support VIP missions. • Deliver and collect mail, documents, and other items to Government – Offices/Embassies/Commercial Establishments/ UN Offices.

• Meet official personnel and visitors at the airport and support visa and customs formalities arrangements when required.

• Verify that all passengers always wear seatbelts in the vehicle.

• Oversee and ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

• Oversee and ensure that all vehicles comply with the Minimum Operating Security Standards (MOSS).

2. Proper use of vehicle.

• Ensure cost-saving by driving responsibly.

• Maintain daily vehicle logs, daily mileage, gas consumption, oil change, servicing, greasing, repairs and oversee that other drives do the same (in case of other drivers using the vehicle).

• Prepare and maintain data of the vehicle maintenance plans and reports.

3.  Day to day maintenance of the assigned vehicle

• Ensure that all official vehicles are kept clean and is always in good working condition.

• Make minor repairs and make arrangements for major repairs.

• Change oil, check tires, lights horn, clutch and brakes and wash car regularly.

• Ensure that vehicles comply with Minimum Operating Security Standards.

4.  Maintain and ensure availability of all required documents/supplies.

• Maintain and ensure availability of all required documents/supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts in the assigned vehicle.

• Ensure that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

5. Provide general administrative and logistic support as needed.

• Assist office staff in filing, photocopying, and maintaining required records.

• Assist in the mailing and distribution of publications, collection of quotations and payments of bills, as required.

• Liaise with Clearing and Forwarding Agents for clearance of official shipments while ensuring documentation for facilitation of such processes are in place.

• Assist in all areas of Fleet Management including vehicle registration, insurance, maintenance, security, usage monitoring, vehicle ownership transfers and disposal.

•Assist in managing the daily logistical issues of staff transport services, by working closely with HR and relevant service providers.

• Update staff on various emerging traffic issues in Mozambique.

• Follow up on Protocol matters for the organization and its eligible staff, including handing of visas, work permits and diplomatic identity cards.

• Submit applications and follow up with relevant Government Ministries for approval of exemption and regulatory documents, issuance of motor vehicle number plates and logbooks as necessary.

• Log official trips in the official log books.   

Key Performance Indicators

 • Quality and timely driving services; safe and on-time

• Quality care and maintenance of vehicle and necessary documents

• Timely inputs to logs and records

• Quality and time admin and logistics support to operation and programme

Competencies

Core Values:

• Respect for Diversity

• Integrity

 • Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues

• Accountability

• Creative Problem Solving

• Effective Communication

• Inclusive Collaboration

• Stakeholder Engagement

• Leading by Example Functional Competencies

• Good people relations skills

• Good driving etiquette

• Good analytical skills

• Ability to gather and interpret data, reach logical conclusions, and present findings and recommendations

• Knowledge of UN operational systems

Required Skills and Experience

Education and certification:

• Secondary education.

• Valid driver’s license

Experience:

Minimum of 3 years of relevant experience as a driver in an international organization, embassy, or UN system with a safe driving record.

• Experience working on gender equality and women’s empowerment initiatives is an asset.

Language Requirements:

• Fluency in Portuguese and English is required.

• Knowledge of local languages spoken in Cabo Delgado and other UN official working languages is an asset.