Recruitment Description/ Key Accountabilities

Qualifications and Skills

Duties and Responsibilities

Ensures provision of reliable and secure driving services

• Driving office vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items;
• Meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required.

Ensures cost-savings through proper use of vehicle

• Accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports.

Ensures proper day-to-day maintenance of the assigned vehicle

• Timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.

Ensures availability of all the required documents/supplies

• Ensure the management of vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts.

Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Competencies

Core

Achieve Results – LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively – LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously – LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility – LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination – LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner – LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion – LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Administration & Operations – Registry & correspondence management

• Ability to collect, register, maintain and deliver mail and UNDP pouch; ability to manage archives.

Administration & Operations – Vehicle management

• Knowledge of policy & procedures on fleet management.

Administration & Operations – Insurance management

• Knowledge of policy and procedures on insurance;
• Ability to conduct risk assessment to procure coverage; to ensure relevant tracking and reporting.

Administration & Operations – Events management (including retreats, trainings and meetings)

• Ability to manage events, including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.

Required Skills and Experience

Education:

• Secondary Education.
• Valid Driver’s license.

Experience:

• 2 years of work experience as a driver.
• Safe driving record.
• Knowledge of driving rules and regulations and skills in minor vehicle repair.
• Previous similar work experience in the Province of Cabo Delgado is highly desirable.

Language Requirements:

• Fluency in Portuguese and any one of these local languages: Kiswahili, MaKua, Mwani or MaKonde is required.
• Knowledge of English will be an asset.