Recruitment Description/ Key Accountabilities

Qualifications and Skills

Responsibilities

• Assist in the orientation of new employees to ensure their adaptation and integration;
• Respond to staff queries in a timely manner and advise supervisors on HR policies and best practices in coordination with the HR Manager;
• Provide support to staff and supervisors in the use of JEMs and other HR systems;
• Ensure that all staff have their annual performance appraisal and probationary period appraisal approved in their individual file;
• Draw up the monthly overtime summary and submit it to the HR Manager for validation;
• Reviewing the payroll monthly and submitting it to the HR Manager for validation;
• Managing the payment of statutory taxes (IRPS, INSS and IPA), and INSS reimbursements whenever employees submit sick and/or maternity certificates;
• Providing administrative support to the HR office and ensuring the smooth running of the office;
• Assisting in the review and renewal of Jhpiego’s medical insurance, and answering workers’ questions about the benefit in a timely manner;
• Ensuring that individual files are complete when a new employee is hired and that all necessary documentation is kept confidential and secure;
• Responsible for registering new employees in iCIMS, JEMS and INSS, creating corporate emails and uploading necessary documents;
• Generate monthly reports on recruitment status of workers and service providers;
• Support the HR Manager in the recruitment process, including reviewing job descriptions, posting vacancies in the newspaper, screening applications, interview and selection process, checking references and hiring;
• Assist in drafting HR letters and communications, employment and service contracts, as well as addenda in the event of contractual changes;
• Assisting in the coordination of staff development and welfare initiatives and all staff events;
• Undertake other responsibilities as assigned.

Required Qualifications

• Demonstrated ability to exercise confidentiality and professionalism
• Degree in Human Resources Management, Law, Business Management or related field;
• Minimum of 3 years’ experience in the human resources area, preferably in NGOs;
• Good knowledge of Mozambican labour law;
• Knowledge of human resources management software;
• Proficiency in Microsoft Office (Excel, Word and PowerPoint);
• Verbal and written fluency in Portuguese and English

Preferred Qualifications

• Self-motivated, proactive and have a positive attitude to work that requires minimal supervision.
• Attention to detail and accuracy in data management, analysis and reporting
• Ability to communicate effectively, convey confidence.
• Excellent organisational skills, including the ability to handle a variety of tasks sometimes under pressure.
• Be co-operative, hard-working, flexible and reliable.
• Pleasant, outgoing personality.
• Excellent interpersonal and communication skills.
• Sense of integrity and confidentiality
• Be willing to take on extra responsibilities to achieve the goals/objectives set by the organisation.