Recruitment Description/ Key Accountabilities

Responsibilities: 

Finance

• Processing payments of routine bills, – taxi, vehicle hire and office rent, staff and partner’s lodging
• Coordinate registration of new service providers
• Assist with completion of training and workshop budgets for projects
• Support work planning and budgeting efforts by providing administrative inputs requested by the PATH team.
• Process and monitor approvals of purchase orders and submit to clients
• Check the invoices received from suppliers and process requests for payments
• Monitor payments to suppliers and follow up on receipts

Administration

• Assess and prepare procurement requests including consumables, stationery, for project utilization
• Attend, route and contact staff ref call received on office cellphones
• Schedule meetings including procurement, support for securing venues, catering, supplies and equipment needs;
• Support technical staff in preparing agendas, compiling and organizing relevant background materials.
• On a daily basis assist with completion of administrative forms, conference meal forms, and business expenses forms.
• Monitor office correspondence via the in and out log book.
• Attend to visitors
• Support technical and administrative staff at PATH’s offices in the US as needed.
• Taking and distributing minutes, and monitoring follow-up activities.
• Work with the project team to support and host local project events.
• Support Site Administrator on Office management- monitoring internet, use of printer, availability of drinking water, cleanness of working space
• Update suppliers’ list annually; solicit team’s feedback about suppliers and assist in identifying new suppliers as needed to ensure adequate service.
• Assist with simple translations from English to Portuguese and vice versa.
• Organize, assemble, reproduce, bind, and distribute reports, correspondence, and other materials.
• Maintain the project’s email contact list and disseminate monthly project updates and other communications to relevant contacts.
• Manage and regularly update the office’s electronic filing system for storing documents, photos, videos, and other project materials
• Coordinate graphic design and printing services.

Workshop/Training/Meeting preparation

• Assist with scheduling meetings & trainings, preparing & delivering relevant materials for meetings, taking meeting notes or doing audio-visual documentation of meetings.
• Coordinate the logistics of trainings, meetings, and other project events—e.g., budgeting, procuring and securing venues, procurement of supplies and materials, catering, provision of per diem allowances to participants, and arranging transportation.

Travel preparation

• Coordinate travel (both domestic and international) arrangements of office staff, visitors, and participants of trainings or workshops—including writing invitation letters, booking hotel accommodation, making flight reservations, and arranging airport pick-ups/drop-offs.
• Assist with processing pre- and post-travel paperwork and ensuring adherence to PATH travel policies.
• Update the Incoming and Outgoing travel schedule regularly
• Under the supervision of SADM coordinate transport allocation of PATH vehicles

Required Experience

• Bachelor in Business Administration, Management or Accounting
• Minimum of 2 years’ experience working with International NGOs and donor agencies.
• Fluency in English and Portuguese.
• Knowledge and utilization of Business World / Agresso an added advantage
• Excellent communication and computer skills.
• Ability and willingness to travel as required.

Must have legal authorization to work in Mozambique.

PATH is dedicated to building an inclusive workforce where diversity is valued.

PATH is an equal opportunity employer. Every qualified applicant will be considered for employment. PATH does not discriminate based on race, color, religion, gender, gender identity or orientation, genetic information, age, national origin, marital status, disability status, political ideology, military or protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

*PATH has become aware of scams involving false job offers.*

Please advise:

• PATH will never ask for a fee during any stage of the recruitment process.
• All active jobs are advertised directly on our career’s page.
• Official PATH emails will always arrive from an @path.org or @silkroad.com address.

Please report any suspicious communications to careersitehelp@path.org.