Recruitment Description/ Key Accountabilities

Qualifications and Skills

1. Ensure the implementation of operational and financial management strategies, adapt processes and procedures, focusing on the achievement of the following results:

• Ensure full compliance with UNDP/UNCDF rules, regulations, and policies in relation to financial activities, financial recording/reporting and follow-up on audit recommendations.
• Preparation and monitoring of development projects´ budgets. Quarterly financial planning for projects (NIM advance)
• Accuracy verification and reconciliation of Project’s Responsible Party Direct Cash Transfer Request and Financial report under FACE form 
• Accuracy verification of all cash transfer documentation, certification of Responsible Party’s requests and reports (FACE form). Verification of eligibility of expenses under NIM (NIM spot checks, cash counts);
• Verification and reconciliation of various expenditures reports from the national implementing partners, CO, HQ and responsible parties. 
• Proper control of the supporting documents for payments, review of DIM/NIM projects Financial Reports.
• Support maintenance of the internal expenditures control system which ensures that quantum Invoice processed are matched and completed; transactions are correctly recorded and posted in quantum.
• Implement effective internal controls and the proper functioning of a client-oriented financial management system.
• Undertake continual analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions.
• Ensure full compliance of project closure procedures with the existing POPP requirements.

2. Effective Administrative Management of Projects/Programme:

• Assist in the archiving, filing, and maintenance of up-to-date electronic mailing lists on programme and technical matters. 
• Support the administration of the NEX/NGO Audits. 
• Organization and provision of researched information for the audit of NEX projects, implementation of audit recommendations,
• Manage and maintain an accurate filing system of projects and of all national counterparts including grants and document relating to payment to the project’s responsible parties. 
• Present information for audits, support the implementation of audit recommendations.
• Documents findings and communicates orally and/or in writing to the audited offices on their compliance, performance and potential for improvement.
• Provides support and advice to business units on audit-related matters.
• Recommends actions to address shortcomings identified, strengthen internal controls and improve business processes.

• Support Mozambique team and prepare the grant payment package including DocuSign and facilitate approval from LoCAL Global Team. 
• Provide day-to-day guidance to implementing partners on implementation of projects, and track use of financial resources.
• Raise/process requisitions in Quantum and ensure timely follow-up of requests for direct payment to suppliers or advance of funds to projects in accordance with the procedures and approved work plans.
• Support the execution of tasks of organization and follow-up of travel/missions of staff, partners and consultants or experts as well as the organization of workshops seminars meeting and review.
• Provide support to project staff on routine implementation of projects.
• Undertake all logistical, administrative and financial arrangements required for the successful planning and delivery of technical workshops, inter-agency meetings, panel discussions, roundtables, missions, and other events organized by the programme staff in close collaboration with the operations team.

• Manage the project procurement plan, and support to timely procurement of services and goods.
• Provide regular updates on the disbursement status to project management. 
• Co-ordinate with FMS colleagues on creation of payment voucher.   
• Create requisitions/register of goods receipt in Quantum.
• Complete payment for services and goods rendered.
• Draft specifications and terms of references for procurement needs of the office.
• Manage and maintain contract management database for monitoring of contracts.