Recruitment Description/ Key Accountabilities

Qualifications and Skills

Duties and Responsibilities

The Public Information and Communication Associate will undertake the following functions: 

• Provide effective support to the project activities to the Electoral Management Bodies (EMBs).
• Prepares high-quality reporting and analysis. 
• Ensures implementation of public information activities 
• Undertakes activities to promote media coverage.

1. Ensure effective support to the project activities to the Electoral Management Bodies (EMBs) on the achievement of the following results:

• Establish, develop, and maintain the contact with EMB’s, media, professional and civil society organizations and other Electoral Stakeholders in implementation of the electoral project activities.  
• Coordinate the team of monitors in implementing eMonitor+ platform to combat mis/disinformation during the electoral period.

2. Ensure effective preparation of high-quality reporting and analysis focusing on the achievement of the following results:

• Prepares high-quality reporting and analysis, by supporting and maintaining reporting system within the country.
• Draft promotional copy in English and Portuguese for use in different dissemination channels, including website, social media, and email.
• Draft event reports and blurbs, electoral updates, invitations, web articles, news pieces, bulk mailings, and briefs, in English and Portuguese.
• Assist in communications at public events such as press conferences, roundtable discussions, briefing sessions, and interviews.

3. Ensure effective implementation of public information activities focusing on the achievement of the following results:

• Ensures implementation of public information activities to publicize priority issues and/or major events.
• Assist in organizing events and activities relating to the project in co-ordination with communications, and other support units.
• Maintain a Mozambique specific media list, information databases, and other team data.
• Monitor, review and record media coverage of the project and its research in Mozambique monthly and circulate to relevant authorities.
• Improve the project’s online presence as part of the social media team.
• Compile, summarize, and present a wide variety of documents and reports relating to the project using appropriate technology/software.

4. Ensure the Preparation, based on official UN documentation and other sources focusing on the achievement of the following results:

• Provide support for public information management and outreach activities to showcase the project achievements.
• Respond to complex information requests and inquiries; process, draft and finalize correspondence and other communications; set up and maintain files/records, organize meetings, monitor deadlines, etc.
• Edit and proofread Portuguese documents into institutional format to achieve fluency, accuracy, and consistency of language.
• Generate a variety of standard and non-standard statistical and other reports from various databases.

5. Perform any other duties related to the project as requested by the Chief Technical Advisor.

Competencies

LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline.

Think Innovatively:

LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements.

Learn Continuously:

LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback.

Adapt with Agility:

LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible.

Act with Determination:

LEVEL1: Shows drive and motivation, able to deliver calmly in face of adversity, confident.

Engage and Partner:

LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships.

Enable Diversity and Inclusion:

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination.

Cross-Functional & Technical competencies

Knowledge Generation

• Ability to research and turn information into useful knowledge, relevant for content, or responsive to a stated need.

Event planning and execution 

• Ability to plan, manage and execute of public and private events to ensure that they support and amplify individual communications and advocacy initiatives, as well as UNDP’s overall brand and mandate. 

Brand & quality management 

• Ability to position a UNDP brand and uphold it to a high level of quality.

Digital Strategy 

• Ability to plan the use of resources through digital channels to reach and engage target audiences effectively and to achieve particular objectives.

Media Relations 

• Ability to develop media relations across all aspects of media work including relationships with media and preparing media materials such as messages.

Social Media management

• Ability to represent and promote the UNDP brand in virtual communities and networks.
   

Required Skills and Experience 

Education:

• High School Diploma is required or 
• University degree in Communication, Information Management, Information Systems, Journalism, International Relations, Public Administration will be given due consideration but not a requirement

Experience:

• 6 years (with High School Diploma) or 3 Years (with University degree) of relevant work experience in Communication, Journalism, Public Information in an international organization and/or a non-governmental organization and/or the private sector.

Required skills and competencies:

• Understands UNDP electoral cycle approach and electoral processes, in the Mozambican context, and demonstrable skills in translating these for a variety of audiences.
• Outstanding command in the use of MS Office such as Excel, and Word.

Desired additional skills and competencies:

• Knowledge of the UN system is an advantage; knowledge and previous experience of working in media and elections would be an asset.
• Strong communication and interpersonal skills and experience, as well as an ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.
• Previous UN experience, and working knowledge of the UNDP Quantum system, is an advantage.
• Experience in graphic design, photo and/or video editing.
• Experience with crisis communications and social media.

Required Language(s) (at working level)

• Fluency in Portuguese and English language.