ORGANIZATIONAL CONTEXT

Mozambique, with an estimated population of 31 million people, is classified as a low-income, food-deficit country, ranked 180 out of 188 countries on the Human Development Index. Mozambique is one of the most disaster-prone countries in the world; while the southern and central regions regularly experience droughts, floods occur every two to three years along the major river basins and in poorly drained urban settlements. The regularity of these events perpetuates a cycle of vulnerability and emphasizes the need for adequate disaster preparedness, prevention, and management. Two decades ago, Mozambique was one of the most impoverished and capacity-constrained countries in the world. Over the past decade, Mozambique has ranked amongst the top ten fastest-growing economies in the world, however strong and steady economic growth has not been translated into a proportionate reduction of poverty. 

KEY ACCOUNTABILITIES (not all-inclusive)

Administration

• Provide secretarial support including scheduling and organizing meetings, preparing briefs and notes for the record, conducting research and monitoring follow-up actions.
• Monitor the maintenance of records and databases to ensure information is organised and readily available for staff and compliant with all relevant regulations and policies.
• Assist in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
• Support the unit with devising travel plans and liaising with administration units.
• Be the focal point for the procurement of visibility items including creating MicroPurchase Orders (MPO) and liaison with the procurement unit and suppliers as needed.
• Support the production, dissemination and tracking of WFP and donor visibility materials and maintain an updated inventory of all produced visibility items.
• Perform other related duties as required.

Partnerships

• Monitor the private partnerships portfolio.
• Keep donor and partner databases updated.

Salesforce Management

• Contribute to data entry into Salesforce to maintain an updated database of public and private partnerships and funding opportunities.

Communications and Reporting

• Support with the creation of factsheets, talking points, speeches, internal newsletters, and meeting briefs.
• In support of the Communication Officer, maintain a contact list of journalists and media to help the unit maintain regular and appropriate communications when appropriate.
• Support the preparation of corporate reports as needed.
• Support the preparation of key corporate reports (Country Briefs, Situation Reports)

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate/ university degree in Political Science, Sociology, Business Administration, Communications or a related field is a plus

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Demonstrates integrity by modelling the UN’s values and ethical standards
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Ability to work with minimal supervision, and under pressure in a multicultural environment.
• Client-oriented mindset and ability to liaise adequately with external stakeholders as well as willing to support other units and colleagues as needed.
• Knowledge of computer tools and layout software. Excellent command of Word, Excel, PowerPoint etc. Excellent oral and written skills in English and Portuguese for official communications and correspondence.
• Organized and able to contribute to knowledge management

Language: Fluency in both written and oral communication in Portuguese and English languages

WFP LEADERSHIP FRAMEWORK – OUR BEHAVIOUR MATTERS

• Leads by Example with Integrity

Lives WFP values and shows humanity and integrity by role modelling care for others.

• Drives Results and Delivers on Commitments

Delivers on commitments and adapts readily to change.

• Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative, and contributes to a culture of learning and personal growth.

• Applies Strategic Thinking

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things.

• Builds and Maintains Sustainable Partnerships

Builds and nurtures external partnerships & collaborates with partners to deliver common objectives.

TERMS AND CONDITIONS

Type of Contract: SSA, Level 5

Duty Station: Multiple Duty Station 

Duration: Needs Based

This position is open to Mozambican Nationals Only.

Female and qualified candidates with  disabilities are highly encouraged to apply.

DEADLINE FOR APPLICATIONS

DEADLINE: 1 February, 2024