Short Description/ Purpose of Job

Scope of Work: 

Objectives of the assignment:

• Ensure quality development of the civil works Projects including Bill of Quantity, drawings, and bidding documents for the tender process. Support the evaluation process as a member of the technical panel; 
• Visit the construction and rehabilitation sites for feasibility assessment and/or progress monitoring – report accurately and prepare Executive Projects; 
• Report on progress and advise on risk management measures as an independent expert. 

In coordination with UNDP and MoH teams, the Civil Engineering Specialist will be responsible for the following key functions.

1. Conducts field visits to assess the feasibility or progress of infrastructure interventions:

• Conducts field visits to several potential locations requiring specific technical assistance and, based on performed assessment recommends the best solution for project implementation and contracts management, to mitigate any deviation and ensure timely delivery;
• Prepares/reviews budget estimates based on the recommended solution for project implementation and contracts management; 
• Prepares/reviews Terms of References for detailed design for reconstruction/rehabilitation of structures where needed;
• Responsible to coordinate the works and oversight the construction and supervision companies of the rehabilitation work under his/her responsibility.  

2. Develops technical design documents for rehabilitation/construction interventions and provides technical inputs and quality assurance:

• Provides the oversight of the rehabilitation/construction work done by contractors, including the quality and quantity of the materials, construction techniques and works finishing; 
• Certifies that repairs and rebuilding are done in accordance with national Building Codes, Public Building Guidelines principles to promote resilience; 
• Reviews and refines technical documentation and specifications (existing and future layout, Bill of Quantities (BoQ) with an estimation of costs, technical description, design, and specific drawings, provide technical support to procurement processes under the project); 
• Ensures that technical documentation on rehabilitation/construction sites are maintained in accordance with relevant national laws and standards for building back better and contract for works; 
• Signs off on the final handover documentation upon completion of all(re)construction/rehabilitation works in coordination with the relevant Government counterparts; 
• Negotiates modifications with architects and engineers; dealing skillfully with a diverse range of people including clients; architects; other engineering professionals; sub-contractors;
• Licensing, determines necessary building permits, licenses and ensures that they are obtained.

3. Formulates bidding documents in coordination with the relevant functional areas of UNDP and provides effective support throughout all stages of the tendering process:

• Provides technical assistance in the establishment of minimum standards for public buildings and health infrastructure requirements for the implementation of specific rehabilitation/construction tasks as required by the specific project; 
• Develops technical project and tender documentation (ToR, tender dossier, tender evaluation, etc.) for the implementation of specific rehabilitation/construction tasks in partnership with the Government; 
• Ensures that necessary supporting documentation is in place prior to issuance of tender; 
• Participates in the evaluation of bids and selection of best bidder to the tender for rehabilitation/construction works and assessment of the bidder’s competencies and experience against minimum qualification requirements as per the Request for Proposal/Invitation to Bid requirements; 
• Analyses measures, quantities and descriptions of each item in the offers against the advertised BoQ; 
• Analyses and reviews the offered unit rates against the cost estimate in correlation with BoQs, provided by a design company, and to assess whether they are realistic.

4. Provides written report about the compliance of the evaluation process with UNDP procurement procedures:

• Provides technical assistance and quality assurance services to UNDP and national institutions; 
• Provides technical support to national institutions, contractors, implementing partners and other stakeholders under Health Portfolio; 
• Prepares guidance and technical documents as applicable and reviews others as requested by national and local partners; 
• Strengthens national and local capacities, provides training, and participates in capacity building initiatives as well as facilitates information sharing;
• Promotes awareness-raising among partners on standards and guidelines. 

5. Oversight and building capacity of national institutions:

• Train, coach and mentor national institutions, contractors, implementing partners and other stakeholders under Health Portfolio – on the designing, BoQ preparation, technical specifications, reporting formats and on the supervision/monitoring of implementation, ensuring quality control and application of international standards. 

Expected Outputs

The key results have an impact on the overall performance of the Health Programme and success in the implementation of programme strategies, infrastructures projects and civil works contracts.  Other major outputs expected are: 

• Site assessments conducted and designs, drawings, internal cost estimates, descriptive memories and Bills of Quantities produced – based on high-quality field reports. In liaison with procurement, tender documents developed, advertised, and qualified contractors selected and awarded respective contracts, with clear milestones and risk management frameworks defined; 
• Timely production of relevant reports; monthly, quarterly, annual, as required by the donor; 
• Timely completion of all renovation/construction works under the current Grant; 
• Capacity building to national counterparts;
• Effective, regular field visits to project sites, monitoring, and supervision of contractors. Certification of all completed work. 

Institutional Arrangement

The Civil Engineering Specialist reports in the day-to-day to the Senior Civil Engineer, with overall strategic guidance by the Programme Manager.

Competencies

Core Competencies

Achieve Results: LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact ;

Think Innovatively: LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems;

Learn Continuously: LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences;

Adapt with Agility: LEVEL 3: Proactively initiate and champion change, manage multiple competing demands;

Act with Determination: LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results;

Engage and Partner: LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration;

Enable Diversity and Inclusion: LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity.

Cross-Functional & Technical competencies: 

Business Direction and Strategy

• System Thinking
  • Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how alerting one element can impact on other part of the system.

Business Development

• Knowledge Generation
  • Ability to research and turn information into useful knowledge, relevant for context, or responsive to a stated need.
• Collective Intelligence Design
  • Ability to bring together a diverse group of people, data information or ideas and technology to design the services and solutions.
• Project Management
  • Ability to plan, organize, prioritize, and control resources, procedures, and protocols to achieve the specific goals.

Business Management

• Partnership Management
  • Ability to build and maintain partnerships with wide networks of stakeholders Governments, civil society and private sectors, experts, and others in line with UNDP Strategy and polices.
• Risk Management
  • Ability to identify and organize action around mitigation and proactively managing the risk.

2030 Agenda: Engagement and Effectiveness

• Effectiveness
  • Project Quality Assurance.