Recruitment Description/ Key Accountabilities

Core Responsibilities  

• Assist the Accountant with the timely submission of the ROV in accordance with Abt Associates procedures and policies.
• Scan and upload all financial documents into Abt’s webbased accounting software, Quickbooks
• Assists the Accountant with preparation of payment vouchers and corresponding checks.
• Assists the Accountant with the review of invoices and expense reports before payment and following up with vendors and staff to gather back up documentation.
• Perform general clerical duties, to include but not be limited to photocopying, scanning, faxing, filing, and mailing.
• Provide office administrative support including organization and facilitation for internal meetings, drafting agendas, and taking minutes
• Maintain hard copy and electronic versions of a project archive, including contract and subcontract documents, client approvals, consultant documents, travel files, procurement files, project deliverables, project reports , and minutes of meetings.
• Manage and document correspondences between project offices, the home office, the client, other partners, and stakeholders.
• Assist staff in the process of completing Timesheets and completing Advance and Travel Expense Reports.
• Make logistical arrangements for project staff traveling outside their region or for international visitors as needed.
• Prepare and send pouches to district region(s) as needed.
• Other duties as assigned.
  
  

Minimum Qualification

High (seconday ) school + six year or Bachelor degree + zero experience

Preferred Qualification

• Bachelors Degree in Accounting, Finance, Management, Business, or other relevant field.
• At least two years experience.
• Experience in book keeping and preparing vouchers
• Prior experience in office administration.
• Knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Ability to assess problems and develop solutions.
• Excellent inter-personal communication skills and excellent organization skills.
• Preference for candidates who have experience that relates to USAID-funded projects or other international development experience.
• Fluency in English and Portugese required
  
  

Minimum Qualifications

High School Diploma + Four years of relevant experience, or Associates Degree + Two years of relevant experience

Abt Associates is an Affirmative Action/Equal Opportunity employer committed to fostering a diverse workforce. Abt Associates provides market-competitive salaries and comprehensive employee benefits. Local candidates strongly encouraged to apply.

Disclaimer: Abt Associates will never ask candidates for money in exchange for an offer of employment.