KEY ACCOUNTABILITIES (not all-inclusive)

1. Provide assistance on general HR queries and follow-up actions, to ensure consistent and high-quality HR services are delivered to clients.
2. Provide guidance and on-the-job training to other staff, to support their development and increased knowledge of HR systems and procedures required to perform their duties.
3. Manage allocated recruitment actions to ensure consistent high quality and timely implementation of approved recruitment.
4. Effectively and timely communicate with applicants about the vacancy announcement throughout the selection process.
5. Provide administrative support in various HR activities in the areas of work allocated by the professional officer including onboarding of new staff members in compliance with relevant processes and procedures.
6. Maintain confidential personnel records, update online personal/recruitment files in SharePoint for all staff.
7. Support in the A to Z recruitment process, screening candidates (longlisting), drafting reports, and engaging with stakeholders.
8. Support employer-branding events like career fairs, employability trainings, social media content development, among others.
9. Use HR management systems for entering and updating a variety of HR data including reporting and monitoring various deadlines.
10. Perform other related tasks as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate/university degree in Human Resources, Psychology, Business Administration, or other related fields is a plus.

Experience: (5) Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Knowledge of general HR administrative work practices and methods, gained through relevant technical training and experience.
• Good communication skills and basic understanding of HR principles and their application in order to respond to and resolve general HR queries.
• Ability to develop and maintain relationships with a wide range of individuals in order to provide a high quality support service.
• Ability to collate and compile relevant data from a variety of sources in order to produce periodic reports for supervisor(s).
• Ability to monitor and record personnel files and documentation in an organised manner and in line with compliance standards.

Language: Fluency in both written and oral communication in Portuguese and English languages.

WFP LEADERSHIP FRAMEWORK – OUR BEHAVIOUR MATTERS

• Leads by Example with Integrity

• Lives WFP values and shows humanity and integrity by role modelling care for others

• Drives Results and Delivers on Commitments

• Delivers on commitments and adapts readily to change

• Fosters Inclusive and Collaborative Teamwork

• Is inclusive and collaborative, and contributes to a culture of learning and personal growth

• Applies Strategic Thinking

• Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things

• Builds and Maintains Sustainable Partnerships

• Builds and nurtures external partnerships & collaborates with partners to deliver common objectives

OTHER POST REQUIREMENTS

Demonstrate proactive engagement in performing tasks as required, with keen attention to detail, proactiveness in problem-solving, and strict compliance with organizational policies and procedures.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has managed and implemented HR policy and procedures in line with WFPs operating standards.
• Has provided ad-hoc guidance to less experienced staff members.
• Has provided briefing to new recruits as part of the onboarding process
• Has gained experience working across a range of WFP contexts and with varying strategic priorities.

TERMS AND CONDITIONS

Position Title: Human Resources Assistant (Talent & Acquisition)

Contract Type: Fixed Term – Level 5

Number of positions: 1

Contract Duration: 12 months

Duty Station: Maputo

This position is open to Mozambican Nationals Only.
“Female and qualified candidates with disabilities are highly encouraged to apply”.

DEADLINE FOR APPLICATIONS

DEADLINE: 10th April 2024

Only Shortlisted Candidates will be Contacted.