Primary Functions & Responsibilities:

• Lead and manage the procurement team of Mangwana,
• Responsible for sourcing and procurement of all goods, works and services in accordance with EKN and TechnoServe procedures and guidelines .
• Develop and manager procurement plans In collaborating with program teams to ensure the timely supply of goods and services
• Prepare and review offer and proposal solicitation documents, develop purchase orders, and initiate procurement processes.
• Assure specifications of goods, equipment and services correspond to the project needs and users and are included in the procurement process.
• Manager tender evaluation processes, assure procurement processes are properly documented and prepare purchase order and contracts.
• Negotiate prices, delivery times, and after-sales services with vendors;
• Maintaining supplier/vendor contracts and contact lists from the approved shortlist, ensuring that they meet the minimum requirements to be on the supplier list. This also involves carrying out site visits to monitor and evaluate the supplier/vendor
• Maintaining sound procurement records/documentation and preparing monthly procurement status reports, including expediting orders to ensure timely delivery and payment processing.
• Manage in the clearance of consignments from customs or any other government agency in collaboration with the appropriate personnel in Mozambique and the regional office;
• Ensure that all equipment, good and services delivered to the Mangwana program is conform the specifications, respect delivery times and are conform all procurement agreement or contract requirements.
• Conduct the annual inventory with the Finance Department.
• Research the markets for the latest trends in pricing, availability, delivery and quality, and ensure that applicable policies, practices and procedures are understood and adhered to by suppliers.
• Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assisting with contract/purchase order modifications

Basic Qualifications:

• Bachelor’s Degree in Accountant, Law, economy or related field + 7 years experience OR Master Degree plus 5 years’ experience
• A Minimum of 5 years’ experience in procurement of goods and services for a Non-profit organization;
• Knowledge of best practices in procurement and administration
• Ability to manage multiple tasks simultaneously
• Self-starter, ability to work with substantial autonomy and influence others with minimal supervision;
• Excellent communication skills in written and spoken English and Portuguese, including report writing and presentations;
• Excellent problem solving and analytical skills;

Required Language:

• Fluency in spoken and written Portuguese and English is required

Knowledge, Skills and Abilities:

• Good knowledge of Excel, Access and PowerPoint required
• Good management skills
• Knowledge of key donor compliance requirements (EKN, European donor, World Bank and other international donors) an advantage
• Strong interpersonal and communications skills and ability to effectively motivate and manage teams in a multi-cultural environment
• Ability to work under tight deadlines while managing multiple tasks and activities
• Ability to develop well written, cohesive analyses and reports

Supervisory Responsibilities

It is anticipated that this position will manage the program procurement officer;

Qualificações