Recruitment Description/ Key Accountabilities

Qualifications and Skills

Duties and Responsibilities

Provide Financial Support to the Project/s in full compliance of UN Women rules, regulations, policies, and procedures:

• Assist in budget formulation, control allotments, monitor expenditures, and prepare revisions according to the needs.
• Prepare supporting documents for timely payment of services and goods.
• Support the financial and administration capacity building of UN Women’s implementing/responsible partners.
• Elaborate and compile the supporting documents for timely advance funds to implementing/responsible partners as well as the subsequent liquidations.
• Follow up with partners for submission of timely quarterly progress and financial reports. 
• Conduct regular spot-checks to implementing/responsible partners to verify reported expenditures against submitted financial documents maintaining adherence to UN Women’s rules and regulations as well as donor conditions.
• Assist in preparing documents for internal and external audits, support preparedness and ensure implementation of audit recommendations.
• Investigate a wide range of financial and administration issues that may arise and provide advice and recommendations to the programme team.
• Draft and present information and financial data for use in the planning of financial resources and the formulation and revision of work plans and budgets.
• Track the appropriate and timely use of financial resources and advise the programme team accordingly.
• Monitor regularly transactions posted to projects ensuring actual expenditure has been recorded against the correct budget category and activity as well as identify over-expenditures and take timely corrective actions as required.
• Monitor and properly follow up on all the financial items in Month-end and Year-end closure instructions status and take corrective follow-up action under the guidance of the programme team. • Provide information inputs to financial reports for the Regional Office, HQ and other key stakeholders.
• Support financial donor reporting by providing timely and accurate information and taking necessary actions as required in the UN Women Virtual Global Service Centre for financial donor reporting.

Provide administrative support for effective project management:

• Prepare the necessary documentation related to and support the entire implementing/responsible partner selection process.
• Support the efficient and timely implementation of programmes’ activities.
•  Provide administrative support in the development of workplans and provide support for monitoring progress.
• Support coordination efforts with programmes’ key stakeholders and ensure flow of information arranging for meetings with stakeholders and draft minutes of meetings as requested.
• Draft formal correspondence, in both English and Portuguese, as needed.
• Provide administrative and logistical support in the organization of workshops, activities and events related to the programme interventions, as needed. 
• Organize and keep updated physical and digital project files.
• Assist in the collection and analysis of data related to the programmes’ related baselines and targets.
• Contribute to the review of partners’ narrative reports.
• Liaise with programme and operations personnel from other relevant UN Women teams as needed.

Contribute to project budget management and implementation in full compliance with UN Women rules, regulations, policies, and procedures: 

• Support programme team in the creation of project budgets, linking project results with corporate systems in the corporate system and preparation of budget revisions. 
• Support the preparation of budget and delivery plans and keeping track of expenditures.
• Assist in budget analysis, recommend actions to the programme team, enter agreed-upon budget revisions, and maintain a proper record of approved programme budgets and budget revisions.
• Input data in the corporate system and keep partners and clients informed for timely action and/or decisions.

Contribute to capacity/knowledge building and knowledge sharing.

• Support the organization of all administrative actions related to training activities and events.
• Organize and conduct training on finance and administrative matters for implementing/responsible partners.
• Collect and compile lessons learned and good practices in financial management and services and disseminate to clients and stakeholders as appropriate.
• Contribute to financial business operational practices and management innovations.
• Contribute to lessons learned and best practices in finance, in support of knowledge networks and communities of practice.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization. 

Competencies

Core Values:

• Respect for Diversity
• Integrity
• Professionalism

Core Competencies:

• Awareness and Sensitivity Regarding Gender Issues
• Accountability
• Creative Problem Solving
• Effective Communication
• Inclusive Collaboration
• Stakeholder Engagement
• Leading by Example

Please visit this link for more information on UN Women’s Core Values and Competencies:  

https://www.unwomen.org/en/about-us/employment/application-process#_Values 

Functional Competencies 

• Ability to perform multiple tasks, in a multi-cultural environment and deal with confidential matters.
• Ability to manage day-to-day office activities (including but not limited to travel management) to meet operational needs.
• Ability to review and edit documents and produce concise meeting reports identifying key actions.
• Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner.
• Ability to identify and prioritize risks and organize actions around mitigating them.
• Good knowledge of the application of complex financial systems and modules.
• Good knowledge of spreadsheet and database packages.
• Good knowledge of administrative and financial rules and regulations preferably UN/UN Women Financial Rules and Regulations.

Required Skills and Experience

Education and certification:

• Completion of secondary education is required.
• Bachelor’s degree in Finance, Accounting, Business Administration or equivalent is desirable. 
• Specialized national or international certification in accounting and finance is an asset.
• Successful completion of the UN Women Accounting and Finance Test is required as part of the selection process.  

Experience:

• At least 5 years of progressively responsible experience in finance and administrative functions
• Experience in performing administrative functions (organizing events, logistics etc.)  is required.
• Experience in working in a computer environment using multiple office software packages is required;  
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable;  
• Experience working in the UN system and/or with KOICA-funded projects is desirable. 

Language Requirements:

• Fluency in English and Portuguese is required.
• Knowledge of local languages spoken in Mozambique is desirable.