Short Description/ Purpose of Job

Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls. We believe in the power and potential of every child but know this is often suppressed by poverty, violence, exclusion and discrimination. And it is girls who are most affected.

Working together with children, young people, supporters and partners, we strive for a just world, tackling the root causes of the challenges girls and vulnerable children face. We support children’s rights from birth until they reach adulthood and we enable children to prepare for and respond to crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge.

For over 85 years, we have rallied other determined optimists to transform the lives of all children in more than 80 countries.

We won’t stop until we are all equal.

The opportunity

• Support the direct line manager in providing regular feedback to program managers regarding the status of their purchase requisitions on bi-weekly basis 
• Organize and prioritize purchases according to the nature of the request (urgent, small items, international purchases, services, etc) in accordance with procurement plans.
• Support the direct line manager in ensuring that procurement staff at the PAs coordinate with departments/projects to ensure that the technical specifications and other details (including funding sources, delivery locations, etc) are included in requests before processing them through SAP
• Receive and manage procurement requisitions in SAP and act on all outstanding issues.
• Follow up on VAT and Duty exemption applications have been submitted for purchases where applicable. Follow up all applications to ensure timeliness
• Periodically extract report P2P reports from SAP and report on the discrepancies where necessary as well as ensuring cleansing of data
• Research and ensure that the vendor base is broadened as necessary and opportunities for discounts are followed up,
•  Prepare and maintain Contracts Database and monitor the renewal of contracts or new bidding process and advice the direct line manager on the actions to be undertaken in a timely manner. 
• Liaise with finance department to ensure that all the appropriate action (eg paid, cancelled, etc) is accounted
• Prepare and conduct inventory of assets in the CO including recommendations for the disposal
• Track and follow up with the Vodacom on communication renewal contracts, allocate mobile phones and keep an up to date list of custodians

Click here to access the full Job Description:  Supply Chain Coordinator